Privacy Policy
How we collect, use, and protect your personal information
Last updated: 5 November 2025
Our Commitment to Privacy
Moana Hire ("we", "our", or "us") is committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile coolroom hire services and visit our website.
This policy complies with the Australian Privacy Principles (APPs) under the Privacy Act 1988 (Cth) and applies to all personal information we collect about our customers.
Information We Collect
Personal Information
We collect the following personal information when you book our services:
- Full name
- Email address
- Mobile phone number
- Delivery address
- Payment information (processed securely by Stripe)
- Booking details (dates, duration, special requirements)
Automatically Collected Information
When you visit our website, we may automatically collect:
- IP address and browser information
- Pages visited and time spent on our website
- Referring website information
- Device and operating system information
How We Use Your Information
We use your personal information for the following purposes:
- Service Delivery: Processing bookings, arranging delivery and collection, and providing customer support
- Communication: Sending booking confirmations, delivery updates, and responding to inquiries
- Payment Processing: Processing payments securely through our payment provider (Stripe)
- Legal Compliance: Meeting our legal obligations including tax reporting and dispute resolution
- Business Operations: Improving our services, maintaining records, and managing our business
- Marketing: With your consent, sending promotional material about our services
Information Sharing & Disclosure
We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:
- Service Providers: Trusted third-party providers who assist with payment processing (Stripe), website hosting, and business operations
- Legal Requirements: When required by law, court order, or government authority
- Business Protection: To protect our rights, property, or safety, or that of our customers
- Consent: When you have given explicit consent for specific sharing
All third-party service providers are required to maintain the confidentiality and security of your information.
Data Security
We implement appropriate security measures to protect your personal information:
- Secure Transmission: All data transmitted to our website is encrypted using SSL/TLS technology
- Payment Security: Payment information is processed securely by Stripe and never stored on our servers
- Access Controls: Limited access to personal information on a need-to-know basis
- Regular Updates: We regularly update our security measures and systems
- Data Backup: Secure backup procedures to prevent data loss
While we implement robust security measures, no system is completely secure. We cannot guarantee absolute security of your information.
Data Retention
We retain your personal information for as long as necessary to:
- Provide our services and support
- Comply with legal and regulatory requirements
- Resolve disputes and enforce our agreements
- Maintain business records for operational purposes
Generally, we retain customer information for 7 years after the last service interaction, unless a longer retention period is required by law or for legitimate business purposes.
Your Privacy Rights
Under Australian privacy law, you have the following rights regarding your personal information:
- Access: Request access to the personal information we hold about you
- Correction: Request correction of inaccurate or incomplete information
- Deletion: Request deletion of your personal information (subject to legal requirements)
- Portability: Request a copy of your personal information in a portable format
- Objection: Object to certain uses of your personal information
- Complaint: Lodge a complaint about our handling of your personal information
To exercise these rights or make an inquiry, please contact us using the details provided below.
Cookies & Website Analytics
Our website may use cookies and similar technologies to:
- Remember your preferences and improve your experience
- Analyze website traffic and usage patterns
- Ensure proper website functionality
You can control cookie settings through your browser preferences. However, disabling cookies may affect website functionality.
Children's Privacy
Our services are not intended for individuals under 18 years of age. We do not knowingly collect personal information from children under 18. If we become aware that we have collected information from a child under 18, we will take steps to delete such information promptly.
Privacy Policy Updates
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of significant changes by posting the updated policy on our website with a new "Last updated" date.
Your continued use of our services after any changes indicates your acceptance of the updated Privacy Policy.
Contact Us About Privacy
If you have questions about this Privacy Policy or how we handle your personal information, please contact us:
Business Name: Moana Hire
Phone: 0497 269 487
Contact Form: Available on our contact page
Service Area: Sydney and surrounding areas, NSW, Australia
If you are not satisfied with our response to your privacy concern, you may also contact the Office of the Australian Information Commissioner (OAIC) at www.oaic.gov.au
By using our services, you acknowledge that you have read and understood this Privacy Policy.
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